Community Fund Grants Guidelines

Community Fund Grants Purpose 

Park City Community Foundation strives to create an enduring philanthropic community to benefit all the people of greater Park City. To this end, the Community Foundation established the Community Fund with the goal of providing grants to local nonprofit organizations that support the health of our people, place, and culture.

Areas of Support 

Arts and culture, education, sports and recreation, children and families, physical or mental health and human services, youth services, conservation and environment, housing security, and other community-based efforts. 

Types of Support 

Grant requests can be program/project specific or for unrestricted support, operating, equipment, startup costs, consulting services, technical assistance, research, measurement & evaluation, demonstration, capacity building, and matching grants. An application may be submitted as a joint request from multiple organizations. 

Community Fund Grants Timeline 

April 15: Application period opens. 

May 14: Deadline to submit online application. 

August 6: Applicants notified Grants Committee decision.  

September 15:  Annual Community Fund Celebration. 

Grant Amounts 

Grants will fall in the range of $1,000-$10,000, depending on the amount available for distribution. The Grants Committee does have authority to award smaller grants. 

Grants Committee 

The Community Fund Grants Committee is composed of nine members, five of which are Community Foundation Board Members. This committee evaluates grant proposals and provides recommendations to the Board of Directors for final review and approval. View the 2021 Community Fund Grants Committee >>  

Staff 

Community Foundation staff processes and prepares grant applications for review by the Grants Committee. They serve and assist the Grants Committee, but do not vote on grant awards. After grants are awarded, staff, committee members, and/or donors will participate in the grantee reporting process by way of virtual or in-person site visits (see reporting requirements below). 

Eligibility  

Park City Community Foundation will consider grant applications from organizations meeting all the following eligibility requirements: 

Serve people living or working in Summit County (Wasatch County will be considered, although grant making decisions will emphasize organizations based in Summit County that serve Summit County).  

Qualify as a 501(c)(3) nonprofit organization under the Internal Revenue Code. 

Applicants without 501(c)(3) status, but which have applied to the IRS (Internal Revenue Service) for such status, may apply. Receipt letter from the IRS of application is required at time of application to Park City Community Foundation.  

Applicants without 501(c)(3) status, but which are operating under an organization qualified as a 501(c)(3) organization, may apply separately if they have their own advisory board and have the written consent of the qualified organization. In that case, the application must contain a letter of agreement between the two organizations, which sets forth the responsibilities of each organization. 

Applicants that are not 501(c)(3) organizations but are implementing charitable activities for the benefit of the citizens of Summit County, should contact Park City Community Foundation before applying. Under some circumstances, they may be considered for funding but will be required to adhere to separate reporting measures. 

Only one application per organization or alliance per grant cycle will be considered. An alliance may be a collaborative effort between two or more nonprofit organizations. The alliance would then submit one application. 

Restrictions

Grants will not be awarded for:
debt reductions or retiring past operating deficits
sponsorships, dinners, or one-time events
fellowships or other grants to individuals
loans
litigation
political campaigns
endowment funds
graduate and post-graduate research
purposes that further political or religious doctrine

Community Foundation’s Grantmaking Due Diligence Policy 

The Community Foundation will not make grants to organizations known to support, or who engage in activities, or who publish language that incites or engages in violence, intimidation, harassment, threats, or defamation targeting an individual or group based on their actual or perceived race, color, religion, national origin, ethnicity, immigration status, gender, gender identity, sexual orientation, or physical or mental ability. These activities are contrary to Community Foundation’s mission and its commitment to diversity, equity, and inclusion. 

Review Criteria 

Once applications are screened per the Eligibility, Restrictions and Grantmaking Due Diligence Policy, the Community Fund Grants Committee will use the following 6 criteria to review applications. These criteria are not exclusive, and the board reserves the right to use its own best judgment when making final grant awards.

  1. Impact Indicators: Application demonstrates applicant they are addressing significant community need. Application demonstrates grant funds would contribute to a vibrant and unique community that enriches the lives of community members.
  2. Thoughtfulness Indicators: Application is clearly written. Application demonstrates thoughtful use of funds. If the organization has been in operation for more than 3 years, it has a track record of meeting goals and delivering high quality programs and services.
  3. Measurement & Evaluation Indicator: Application articulates organization’s framework for measuring and evaluating outcomes.
  4. Collaboration / Partnership Indicator: Applicant describes how they work in concert with other entities, including nonprofits, for-profits, and government if applicable.
  5. Budget Indicators: Requested budget demonstrates thought given to expenses and reasonable cost diligence. Budget demonstrates that funds will tie directly to the purpose of funding. Budget shows how revenue from other funding sources is being leveraged.
  6. Commitment to Diversity, Equity & Inclusion Indicators: The organization can demonstrate a commitment to diversity, equity, and inclusion (DEI), either internally/operationally and/or through service delivery. Commitments may include:
  • how programming decisions are informed by the community being served
  • organization’s staff or board has participated in diversity, equity & inclusion training or plans to by the end of the year
  • organization has a public facing statement about commitment to diversity, equity &    inclusion or plans to by the end of the year.

Multiyear Grants 

Park City Community Foundation makes a small number of multiyear Community Fund Grants. The Community Foundation will specifically invite selected organizations to submit applications that cover two- or three-year periods. Organizations not invited to submit a multi-year proposal should submit a regular annual grant proposal. Any multiyear grants awarded will be subject to annual renewal based on the results of annual site visits, funding availability, and any other factors at the discretion of the Community Fund Grants Committee.  

Organizations with an active multiyear grant may submit, before the annual grant application deadline, a simple letter requesting grant continuation, rather than submitting a full application.  

Application Information May be Shared with the Public 

Select information from applications may be shared. Specifically, in order to increase the amount available to distribute through the Community Fund Grants program, the Community Foundation may approach donor advised fundholders and/or other donors to invite them to co-fund a limited number of Community Fund Grants. Applying organizations should be aware that their application information may be shared by the Community Foundation with these fundholders and/or donors to invite them to participate in funding. Any organization not wishing to have their information shared should contact rachel@parkcitycf.org to request that their information not be shared.  

Reporting Requirements 

In lieu of a written grantee report, Community Fund grantees participate in a Site Visit during March or April of the following year. This is a robust and engaging way to share your successes, lessons learned and vision with not only the Community Foundation, but also the current and potential donor community. Site Visits are traditionally in-person visits.   

Publicity Guidelines 

As a recipient of a grant from Park City Community Foundation, it is important to the Community Foundation, our donors, and the community that the grantee publicize and recognize the philanthropic support that a grantee receives. Park City Community Foundation requires the following of grant recipients: 

  1. Grantee agrees that a notice will be included in all announcements, promotional and other appropriate material stating: “This [activity/event/organization] is supported by a grant from Park City Community Foundation’s Women’s Giving Fund.” 
  1. Grantee agrees to include Park City Community Foundation’s Women’s Giving Fund logo in all brochures, notices, signs, and plaques that recognize funders at events or on facilities. Please contact staff for a copy of the logo. 

How to Apply 

Apply online as early as April 15, 2021 at https://www.grantinterface.com/Process/Apply?urlkey=parkcitycf 

Only applications received through our online application system will be considered. Please do not submit applications via email or in hard copy. 

For technical questions or issues with the grants management system, including first time login assistance, feel reach out to Rachel Pittard (rachel@parkcitycf.org).